The Planning Inspectorate’s privacy statement is available at: www.gov.uk/government/publications/planning-inspectorate-privacy-notices(link is external).

Wolverhampton Local Plan UK General Data Protection Regulation (‘UK GDPR’) Privacy Notice

For the purpose of the Wolverhampton Local Plan the Data controller and Data protection officer for the City of Wolverhampton Council can be contacted either by:

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers – this may include first name, last name, username or similar identifier, title.
  • Contact details – this may include postal address, email address, contact telephone number(s).
  • Equality monitoring data – such as age, legal marital or registered civil partnership status, that is collected on a voluntary basis and is anonymised.

How we get the personal information and why we have it 

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • For the purpose of registering your views in respect of the Wolverhampton Local Plan.
  • For the purpose of allowing us to keep you informed on the progress of the Wolverhampton Local Plan, and other relevant planning documents.
  • For the purpose of informing you of future planning consultations you may be interested in. 

We use the information that you have given us in order to: 

  • Analyse the consultation response data gathered.
  • Keep you informed of subsequent consultations or stages of the Wolverhampton Local Plan or other relevant plans. 

What entitles us to process your personal information? 

Processing is necessary for the performance of a public task (the preparation of the Wolverhampton Local Plan) carried out in the public interest or in the exercise of official authority vested in the Council. Processing is kept to a minimum and data will only be processed in accordance with the law and may be used by the council to contact you if necessary regarding your submission, such as to clarify your consultation responses. The legal basis for this processing is in the tasks that we carry out in the public interest, namely the 2004 Planning and Compulsory Purchase Act, in conjunction with the Town and Country Planning Regulations 2012 (as amended). The personal information you provide will be processed in accordance with the requirements of the Data Protection Act 2018 and UK GDPR. You will not be asked for any unnecessary information. We will take all reasonable precautions to protect your personal data from accidental or deliberate loss or unauthorised disclosure.

With whom we will be sharing your personal information? 

Where you have made comments/ representations in response to a planning policy consultation document, when displaying and reporting the outcome of the statutory consultation stage in relation to the relevant consultation document, we will publish with all interested parties and make available for public viewing sharing your name, organisation (if applicable) and your comments. Please note that your contact details: postal address, email address, telephone number, signatures and any equality data monitoring will not be shared or published. The Council may consult you in relation to future planning policy documents.  When other agencies are involved in Local Plan preparation, we may need to share details about you to enable us to work together for your benefit. Information will only be shared with third parties if they have genuine and lawful need for it. Information shared on this basis will not be reused for any other purpose. Other organisations that we may share information with include the Planning Inspector appointed by the Secretary of State or any other similar individual. For further information please visit the Council's Privacy Policy.

How long do we store your data for? 

Your information is securely stored on the servers of the Council, based at the addresses given above. We keep your personal data for only as long as it is necessary to fulfil the purposes it was collected for, including for any legal, or reporting requirements. We will retain your data for 10 years after adoption of the Wolverhampton Local Plan to evidence that a fair and transparent process has been followed. We will then dispose your information by erasing the digital files from the servers.

Your rights

  • Access - you have a right to know if we are processing your data.  We will tell you either way.  If we are processing your data, you have further rights such as to be provided with a copy of it. Survey/ response forms include the option if you would prefer not to be contacted in future about the Local Plan.
  • Rectification – if we are holding inaccurate information you can ask us to correct it.
  • Erasure - in certain circumstances you can ask us to destroy or delete your information.
  • Restriction – in certain circumstances you can ask us to put a hold on the processing of your information.
  • Objection – again you can ask us to stop processing your personal data.

Complaints 

The data we are collecting is your personal data, and you have considerable say over what happens to it. You have the right: 

  1. to see what data we have about you
  2. to ask us to stop using your data, but keep it on record
  3. to ask to have all or some of your data deleted or corrected
  4. to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law. 

You can contact the ICO by visiting their website(link is external), calling 0303 123 1113, or writing to: Information Commissioner’s Office, Wycliffe House Water Lane, Wilmslow, Cheshire, SK9 5AF

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